The charge conference is the basic governing body of each United Methodist local church and is composed of all members of the church council. All members of the charge conference must be members of the local church. The charge conference must meet at least once per year. The charge conference directs the work of the church and gives general oversight to the church council, reviews and evaluates the mission and ministry of the church, sets salaries for the pastor and staff, elects the members of the church council, and recommends candidates for ordained ministry. (umc.org)
Once the charge conference is scheduled, the church will receive a letter from the DS outlining which forms are required for submission at charge conference and forms that should be completed and kept on file. Please direct all questions regarding forms to Melissa Thacker.
Required Forms (for all districts)
- Charge/Church Conference Minutes
- Report of the Pastor
- Report of the Finance Committee
- Report of the Trustees
- Annual Charge Conference Attendance
- Local Church Officials List
- Statement of Sexual Misconduct Policy
- Child Abuse Policy
- CLM Annual Report
- Lay Servant Annual Report
Other Forms
- Annual Charge Conference Audit Report
- Report of the Admin Council
- Family Information Form
- Historian Report
- VIM Report
- McMurry Ambassador Form
- NAM Representative Form
- Parsonage Inventory
- Report of Deacon
- Appointment to an Extension Ministry Form
- Fund Balance Report (due annually on Feb 1st)
Forms Related to Pastor Compensation
Please be sure you are using the correct form for the appointment percentage and conference relationship. There are 4 forms available, with a combined total of 8 different relationships.
- Instructions for Completing 2026 Compensation Forms
- 2026 Comp Form - Full-Time or 3/4 Time
- 2026 Comp Form - Half-Time Elder or Licensed Local Pastors
- 2026 Comp Form - Retired/Supply Pastor
- 2026 Comp Form - Two-Point Charge
- 2026 Housing Resolution & Accountable Reimbursement Policies
Completed and signed forms effective January 1, 2026 are due in time for your scheduled charge/church conference or received by the Conference Office no later than December 1, 2025 - whichever occurs first. For questions regarding compensation forms, please contact Melissa Thacker or Anna Marshall.