The charge conference is the basic governing body of each United Methodist local church and is composed of all members of the church council. All members of the charge conference must be members of the local church. The charge conference must meet at least once per year. The charge conference directs the work of the church and gives general oversight to the church council, reviews and evaluates the mission and ministry of the church, sets salaries for the pastor and staff, elects the members of the church council, and recommends candidates for ordained ministry. (umc.org)
Once the charge conference is scheduled, the church will receive a letter from the DS outlining which forms are required for submission at charge conference and forms that should be completed and kept on file. Please direct all questions regarding forms to Melissa Thacker.
Required Forms (for all districts)
- Minutes of Charge Conference
- Annual Charge Conference Attendance
- Annual Charge Conference Local Church Officials List
- Report of the Pastor
- Statement of Sexual Misconduct Policy
- Child Abuse Policy
- CLM Annual Report
- Lay Servant Annual Report
Other Forms
- Fund Balance Report
- Annual Charge Conference Audit Report
- Report of the Trustees
- Report of the Finance Committee
- Report of the Deacon
- Report of the Admin Council
- Local Church Men's Ministry Survey
- Family Information Form
- Historian Report
- VIM Report
- McMurry Ambassador Form
- NAM Representative Form
- Extension Ministry Form
- Parsonage Inventory
Forms Related to Pastor Compensation
Please be sure you are using the correct form for the appointment percentage and conference relationship. There are 4 forms available, with a combined total of 8 different relationships.
- Guidelines for completing 2025 Comp Form
- 2025 Compensation Form - Full-Time or 3/4 Time
- 2025 Comp Form - Half-Time Elder or Licensed Local Pastor
- 2025 Comp Form - Retired or less than half-time or Supply Pastor
- 2025 Comp Form - Two-Point Charge
- Housing Resolution & Accountable Reimbursement Policies
Completed and signed forms effective January 1, 2024 are due in the conference office by December 1, 2023. For questions regarding compensation forms, please contact Melissa Thacker or Anna Marshall.